The Best Apps for Frequent Business Travelers in 2025
From booking a trip or managing expenses all the way to sharing or scanning documents – these are the most useful apps for frequent business travelers and for those who want the most out of the time spent on the train or on the plane.
More and more people are choosing the train as their favorite means of transportation to travel throughout Europe and the US for work reasons. Perhaps it’s because of the convenience of getting directly to the city center or because of the possibility of staying connected during business trips. And, thanks to this, being able to continue working outside the office or organize or host the next business meeting.
Here are the top most essential Mobile Apps for frequent business travelers;
PDF Converter – All in One Converter
When people travel for business, they tend to pack light. Logically they don’t have space to bring all the necessary documentation with them, and sometimes they even left their laptops behind and try to rely solely on their smartphones. By having a PDF Converter app on your smartphone, you will be able to edit any PDF that comes to your inbox with ease.
The app can convert PDF to more than 20 popular file formats and vice versa, making any PDF editable again. PDF Converter has support for major cloud storage services like Google Drive and Dropbox so you can convert documents directly from them and it even has a built-in document scanner for quick document scans.
Price: Free
Available on: Android and iOS
Slack – Receive notifications from your colleagues in real-time
When you are traveling for work, it is often difficult to keep up with the emails and documents that your colleagues share. That is precisely why the Slack app exists. Now it is possible to have all the messages in a single centralized place with easy access and organization and, most importantly, without having to open the email.
Price: Free
Evernote – Create ideas on the go
One of the positive aspects of the train and airplane is that they help you think clearly and let your imagination run wild. And in case you come up with a great idea for a work project, the Evernote app can be your greatest ally during business trips.
It is a digital notebook that allows you to write down, modify, and share your own ideas on any device, thus avoiding having to write on pages that can end up being lost or destroyed. Once saved, it is possible to access, view, and share the note in a simple and intuitive way.
Price: Free
Musement – Plan your leisure moments
Business trips usually include free time. If you already know how much free time you will have between your work meetings, you may want to enjoy that free time to discover the city with Musement, an app that offers a list of selectable options that can be customized according to your preferences. It is a kind of digital assistant that collects the opinions of people who visit these places to help you with your experience.
Price: Free
Available on: Musement Website
XE Currency – Perform calculations quickly
Use this XE Currency to calculate currencies and exchange rates in real-time for a wide variety of international currencies. If you are going abroad for business and need to do currency exchange, nothing like this converter to keep an updated record of the exchange rate.
Price: Free
Expensify – Register your work expenses
When business trips are coming to an end, it can be very helpful to use an app that keeps track of your expenses, so you don’t have to wait and turn in your bills when you get back to the office. Expensify is an application that allows you to manage the available budget.
You can input entry and exit transactions, add new projects to which to add new expenses and indicate the type of expense or payment it is. In the end, you can send the expenses by e-mail with the respective images of the invoices.
Price: Free
Available on: Android and iOS
Trello – Don’t forget any of your tasks
If you are one of those who needs everything, this application will help you organize your tasks and everything else with a quite attractive cork-shaped design and post-its. Creating a board with different projects and sharing it with all members of a team is now easier with Trello.
From customizing workflows to working with several people on the same document and sharing comments, through the most basic things like sharing photos. All this, without the need for an Internet connection.
Price: Free
ProofHub – Stay in ultimate control of your teams, tasks, and projects
Staying on top of what’s happening in your projects and how teams are handling the work when you are on the go can be quite a challenge. ProofHub is an all-in-one tool that helps you stay in ultimate control of your teams, projects, and communications.
From creating custom workflows to group chat, from real-time notifications to an online proofing tool to review the creative work, from timesheets to custom reports – ProofHub gives you all the features you need. It’s like carrying your entire workplace right in the palm of your hand with ProofHub.
Price: Free
Zoom – Cloud meetings
Traveling shouldn’t stop you from hosting meetings or partaking in one. Zoom is a video communication application with an easy, reliable cloud platform for video conferencing, audio conferencing, webinars, chats, etc.
The Zoom application allows you to host or join meetings while on the plane or train. As a CEO or manager, you can have meetings with your team members while you’re away on a business trip. The App allows up to 1000 video participants & 10,000 viewers. As a frequent traveler, this app is very vital in case of emergency meetings.
Price: Free
The above-listed mobile Android and iOS applications are the best apps for frequent business travelers. I hope you enjoyed reading the article and that from now on you will better manage your time spent on business trips. If I miss any of your favorite apps, please let me know in the comment section below and we could add it on the list.
