4 Tools to Help Healthcare Companies Stay Compliant
Healthcare businesses must adhere to a range of regulations regarding the way they collect, store and handle sensitive medical data. Failing to adhere to these regulations can lead to fines or even the revocation of licenses. Below are four tools that every healthcare business should have in place to ensure they stay compliant.
Policy and Procedure Management
Having the right policies and procedures in place throughout your business is essential for ensuring that you maintain compliance with all relevant regulations and legislation. Policy management software makes it easy for you to set out the policies and procedures that your staff need to know and provides them with a simple way of ensuring they are maintaining compliance.
The better you are at conveying compliance procedures for your workers, the less scope there is for things to go wrong.
HIPAA Compliant Data Storage
Modern healthcare businesses depend increasingly upon cloud-based storage solutions. Without cloud storage, data can only be stored locally and moving it between different locations can be a fraught process. To ensure data remains safe and HIPAA-compliant, you need a cloud-based solution you can trust. Once you have that in place, sharing data securely between different branches of your business and your partners becomes much easier.
That’s where businesses like Central Data Storage come in. Central Data Storage offers HIPAA-compliant cloud storage, data sharing, and backup and recovery solutions. Central Data Storage specializes in HIPAA compliant data solutions, providing you with complete confidence that your practice’s data is protected and can be recovered within hours when you need it.
Auditing Tools
When it comes to healthcare regulations, failure to maintain compliance can prove fatal for a business. It is, therefore, important that you not only have the right procedures and policies in place, but you also have the means to constantly monitor and audit compliance amongst your workforce.
Conducting periodic audits of your HIPAA compliance will provide you with a fuller picture of how effective your existing approaches are. There are a variety of tools on the market that can be used to monitor and audit your Healthcare compliance. It is a good idea to nominate a dedicated compliance officer who can keep on top of this for you and report any shortcomings in your compliance procedures.
Training Tracking and Management
Over time, you will gain a better sense of how to best approach the training of new recruits to ensure they can hit the ground running with respect to their HIPAA compliance. OSHA requires healthcare employers to ensure that their workers are properly trained not only on compliance but also on the common hazards they will face and the safety measures they need to take in the workplace. Even if you’re running a medical home healthcare service, this is still very important.
Training management software enables employees to complete their own initial training, as well as providing them with the resources they need to refresh their knowledge.
With the right tools and software in place, maintaining HIPAA compliance throughout your healthcare organization is much easier. Given the potential consequences of breaching HIPAA guidelines, it is vital that you stay on the right side of the regulations.
