5 Things you should know about Training Management System
Nowadays, employee training software is a necessity for the management of employee training in any company. It helps to manage and monitor employee training progress, set training goals and objectives, and create training schedules while making the process easier for the HR and training department.
As your business grows, so does the need to train new employees and keep existing ones up-to-date on company policies and procedures. An employee training software can save your time and money by automating this training process. The training management system can also be used to create and administer training quizzes and exams for the employees who undertook the training, thereby making it highly effective compared to legacy training methods.
A recent shift has been towards online training software, which has become increasingly popular due to its convenience and accessibility. The online training software can be used to provide training anywhere, anytime, and on any device. Additionally, it can be delivered in a variety of formats, including video, audio, and text, which increases its interactivity and effectiveness.
What is a Training Management System?
A training management system (TMS) is a software application that helps businesses plan, deliver, and track employee training. It can be used to manage both online and offline training and can be integrated with other business applications such as an HRMS.
Modern employee training software requires less setup and maintenance than older systems. It has become highly versatile and hence, can also be used for a variety of tasks such as creating training schedules, assigning courses to employees, tracking their training progress, generating training reports, and much more.
The training management software has become so advanced that it can even offer training on specific topics that are tailored to each employee’s needs. For example, in the customer service department, one employee can be trained for phonetics while another can be coached on product knowledge at the same time.
Choosing the right training management system is critical to the success of your program since it will be the foundation that your training is built on. Hence, you should exercise caution while choosing an employee training management system for your business. Since there are a variety of software available for training, you should carefully select the modules that you wish to have in the system used for training your employees.
What are the benefits of a Training Management System?
There are several benefits of using employee training software over legacy employee training methods. With changing times and rapid digitalization, it is imperative to adopt these new methods to ensure that your employees remain skilled and updated with the latest developments in their field.
Hence, let us take a closer at the benefits of employee training management system:
- Central Knowledge Database
With a training management system, you get to develop a central knowledge database. This is a repository of training-related information and resources that can be used by employees to improve their skills and knowledge. This database can be accessed by employees at any time and from any location. It can also help you keep track of employee training records and progress. The training management system can also generate reports that can be used to evaluate the training program’s effectiveness.
- Standardize Training Methods
An employee training management system can help you standardize the training processes. This means that all employees will be trained using the same methods and materials. Standardizing training processes can help to improve employee performance and ensure training compliance. It can also help you save time and money by reducing the need for training materials and instructors.
- Efficient Training Process
Automating the training process with employee training software can save you a lot of time and money. Online training software also makes it easy to keep track of employee training records and progress, thereby eliminating the need to track them manually. All these savings translate to a better and more efficient training experience for your employees.
- Improved Employee Performance
By providing employees with tailored training, they will be better equipped to do their jobs. This development would lead to better outputs and hence, a more efficient workforce leading to a rise in revenue for our company. Similarly, they would also appreciate their company upskilling them, thereby aiding their professional development.
- Increased Employee Engagement
The employee training software can help increase employee engagement by making the training process more engaging and interactive. With the help of audio and visual media, employee training can be transformed into an interactive gamified experience rather than the monotonous presentations and documentation-based yesteryear training methods.
- Better Training Compliance
A training management system can help to ensure that employees comply with training requirements by providing them with reminders and tracking training progress. Moreover, individual employee progress can be tracked efficiently with a central dashboard for understanding their progress and measuring their interest and engagement with the training.
- Reduced Training Costs
Automating the training process with employee training software can help reduce training costs by eliminating the need for training materials and instructors. It can also be conducted online, thereby providing the flexibility for the employees to undertake it remotely as per their convenience, which also helps in reducing travel costs for the employees as well as freeing up company resources for other processes.
Now that we have a robust of employee training software, here are 5 things you should know about a training management system that should help you realize its relevance for your business:
1. Plan and deliver training more effectively
The training management system can help you plan training more effectively by allowing you to create a training calendar, schedule training sessions, and track training progress. It can also help you deliver training more effectively by providing training materials and resources, and managing training records.
The employee training software also helps in delivering training more effectively. This is because it offers an e-learning platform that can be used to deliver training content and track training progress. Such kind of training delivery is hard in the absence of training management software. For example, a recent study by Dashe & Thomson revealed that utilizing a training management system reduces the time spent on employee training by 40%-60%, thereby making it highly efficient compared to legacy training methods.
2. Track training progress and performance
The training management system can help you track training progress and performance by allowing you to create training reports, track employee training records, and monitor training performance. It can also help you identify training gaps and areas for improvement.
It also plays a vital role in training performance by storing training records and progress. This allows you to review training progress and performance at any time. Additionally, an employee training management system can help you identify training gaps and areas for improvement.
3. Manage both online and offline training
The training management system can be used to manage both online and offline training. Online training can be delivered through the training management system itself, while offline training can be managed using the training management system’s training calendar and training records.
Studies have also shown that online training is more effective than offline training, with 41.7% of surveyed companies reporting huge savings in training costs with the addition of online learning modules. Additionally, online training can also be delivered at a lower cost than offline training. With efficient employee training software, you would be able to provide both kinds of training depending on the skills being taught and manage both efficiently.
4. Integrate with other business applications
Training management systems can be integrated with other business applications such as HRMS and LMS systems. Such integrations help you manage employee training records and training progress more effectively. Integrating with common applications also helps in training compliance. By integrating with an HRIS system, the training management system can ensure that employees comply with training requirements by providing them with regular reminders and tracking training progress.
For example, your training management system can be combined with an employee performance management system to create a centralized training and development solution for your organization. Additionally, training management systems can automate most of the training administration tasks such as registration, training records management, training reporting, etc.
5. Improve employee training and development
Since employee training is crucial for organizational success, a training management system can help ensure that your employees are receiving the training they need to be successful in their roles. This system also helps improve your employee training and development by providing training resources, tracking training progress, and monitoring training performance. It can also help you identify training gaps and areas for improvement. It also leads to improved employee engagement since employees can see that the organization is seriously undertaking their training and upskilling them for better performance and professional development.
Overall, an employee training management system can help improve employee training and development while also saving time and money. Additionally, it can lead to improved employee engagement, which can positively impact the whole organization. Implementing online training software is an efficient and cost-effective way to manage employee training as it can help you keep track of training progress, identify training gaps, and improve employee engagement.
John Paul Davis is a content writer with Pocket HRMS, an innovative AI-driven cloud-based HR software provider in India with over a decade of loyal clientele. His handiwork usually reflects the latest technologies in the HR domain.